Guide
Create a team, invite readers, and keep team books, tasks, and communication together.
Published 2026-08-11 · Reviewed 2026-08-11
Author teams organize ongoing reader groups around an Author workspace.
Create a team, choose its purpose, add the information members need, and use the generated invitation flow to connect readers. Team types can support different work, including street, ARC, beta, alpha, and promotion groups.
When a team has a connected recruitment form, Author HQ counts everyone currently active in that team. This includes readers approved through the form and readers who accepted a direct team invitation. View team members opens the matching roster, while campaign insights open that team's aggregate Team Insights.
The form's reader limit counts occupied places, not submissions. Any number of readers may apply while places remain. A place is filled when you approve an applicant or when a reader joins the linked team by invitation; the same reader is counted only once.
Inside a team, keep the team's members, books, tasks, announcements, and shared resources together. The Roster, Books, and Tasks tabs show live totals. Open Manage → Workspace for the same at-a-glance member, shared-book, and task counts; announcements remain in Messages.
Select a reader in Roster to open their team member details. This view brings together the contact information available to the team, whether they accepted each book shared with this team, and reliability totals only when that reader opted in to share them. It never includes private notes, drafts, delivery links, or unrelated Library books. Tasks currently belong to the team, so the number shown here is the team's progress rather than an individual reader score.
The main Teams page includes Campaign pulse, a compact preview of accepted readers, readers sharing progress, and marked reviews. A selected team opens on Team details, with Insights as its secondary view. The Campaign Observatory can show all teams together or filter to one team and one shared book.
For each book, Team Insights separates recipients, accepted offers, readers included in progress, reading movement, marked reviews, and finished readers who have not marked a review. The denominator is always visible, such as “5 of 6 accepted readers included,” so missing consent is not mistaken for missing activity. Communication totals appear only when the Author workspace permission includes Messages.
Readers choose progress sharing separately for each team book, and it is off by default. Team Insights never reveals which reader is in a reading bucket, nor private notes, ratings, review text, drafts, exact progress, delivery links, or unrelated Library books. A team-wide reminder can be posted without naming or targeting readers who have not reviewed.
Review the active author before making changes when a PA manages more than one author.
To permanently remove a team, open Manage → Advanced → Delete team. If a recruitment form is still open for that team, archive the form first so readers cannot join a workspace that is being removed. Archived forms keep their application history but detach cleanly when the team is deleted, so the team does not reappear.
Author team management requires the appropriate verified access and plan. For a connected PA, the author must also grant the Teams permission.